Productivity & Workspace Design Prompts
Focused AI design prompts for productivity and workspace tools. Learn from Notion, Asana, and Trello to create distraction-free interfaces that help users accomplish their goals efficiently.
What is Productivity Website Design?
Productivity tool design minimizes friction and maximizes focus. These designs feature clean workspaces, flexible views (lists, boards, calendars), quick-add functionality, and powerful keyboard shortcuts. The interface should feel fast and get out of the user's way.
Common Use Cases
- Project management tools
- Note-taking applications
- Task and todo apps
- Team collaboration platforms
- Calendar and scheduling tools
Design Characteristics
- Clean, distraction-free layouts
- Multiple view options
- Quick-add and shortcuts
- Drag-and-drop interactions
- Real-time collaboration
Productivity Design Prompts
Notion
Productivity## Color Palette - Primary: #000000 - Background: #FFFFFF, #F7F6F3, #FBFBFA - Text: #37352F, #9B9A97 - Accent: #2EAADC, #FF7369, #FFDC49 ## Typography - Font: Inter, Georgia for serif option - Headings: 700 weight - Body: 400 weight, 16px, 1.5 line-height ## Layout Principles - Block-based content - Infinite canvas feel - Sidebar navigation - Breadcrumb hierarchy ## UI Components - Minimal borders - Slash commands - Toggle blocks - Database views ## Visual Style - Paper-like simplicity - Subtle shadows - Icon + text combinations - Clean typography focus
Trello
Productivity## Color Palette - Primary: #0079BF (Trello Blue) - Background: #FFFFFF, board colors vary - Text: #172B4D, #5E6C84 - Accent: #61BD4F, #F2D600, #FF9F1A ## Typography - Font: -apple-system, system sans-serif - Headings: 600 weight - Body: 400 weight, 14px ## Layout Principles - Kanban board focus - Drag and drop - List columns - Card detail modals ## UI Components - Rounded corners (8px) - Labels/tags - Checklists - Cover images ## Visual Style - Board background images - Colorful labels - Simple card design - Visual organization
Asana
Productivity## Color Palette - Primary: #F06A6A (Coral) - Background: #FFFFFF, #F9F8F8 - Text: #1E1F21, #6D6E6F - Accent: #4573D2, #5DA283 ## Typography - Font: -apple-system, system sans-serif - Headings: 600 weight - Body: 400 weight, 13-15px ## Layout Principles - Project sidebar - List and board views - Timeline/Gantt - My tasks focus ## UI Components - Checkmark completion - Due date pickers - Assignee avatars - Progress indicators ## Visual Style - Warm coral accent - Celebratory creatures - Achievement animations - Approachable business
Calendly
Productivity## Color Palette - Primary: #006BFF (Calendly Blue) - Background: #FFFFFF, #FAFAFA - Text: #1A1A1A, #476788 - Accent: #00A86B ## Typography - Font: Circular, system sans-serif - Headings: 700 weight - Body: 400 weight, 14-16px ## Layout Principles - Calendar-centric - Time slot grids - Booking confirmation - Availability settings ## UI Components - Time slot buttons - Calendar pickers - Timezone selectors - Confirmation cards ## Visual Style - Scheduling clarity - Time zone awareness - Clean booking flow - Professional simplicity
Frequently Asked Questions
What makes productivity tools feel fast?
Speed comes from optimistic UI updates, keyboard shortcuts, minimal clicks for common actions, smart defaults, and responsive interactions. Every millisecond matters - users notice delays. Pre-load common paths and cache aggressively.
How should workspace navigation work?
Workspace navigation should support both mouse and keyboard users. Include a persistent sidebar for structure, breadcrumbs for context, quick switcher (Cmd+K), and recent items. Let users customize their navigation to match their workflow.
Should productivity tools use dark mode?
Offering both light and dark modes is ideal. Many users spend hours in productivity tools, so eye comfort matters. Auto-switching based on system preferences is appreciated. Ensure both modes have sufficient contrast for accessibility.